Record Dictation - Digital Voice Recorder Software using your laptop or desktop computer

SoniClear makes recording dictation easier than using a dictation machine. You get digital quality, and the convenience of managing your dictation files on your laptop or desktop computer. You have one less gadget to carry around, and you can send dictation files for transcription via the LAN or the Internet.

Experience The Convenience of Voice Recorder Software

Try out SoniClear SalesVoice voice recorder for yourself and experience the quality and convenience of recording dictation on your Windows computer. Download the SalesVoice Free Trial today and follow these simple How To Instructions.

How To Instructions

Download and install SoniClear SalesVoice, and start the program.

The default source of audio is from your sound card microphone. If your computer has a built-in microphone (typical for laptops) the program will record automatically from it. Otherwise, plug a computer microphone into the mic-in jack of the sound card.

If you are using some other sound source (such as a USB microphone or line-in from a microphone preamplifier) you will need to review the documentation instructions (see Help/SoniClear Help in the program, or the SoniClear Online Documentation).

Now create a new file for recording. Click the New button, enter a file name, select Dictation as the recording type, and click OK.

This will display "Ready to Record" in the status window, along with the length of time that you can record (based on the amount of free space on your disk drive). The program is now ready to record your dictation.

Click the red Record button and start speaking. The first time using the program you will probably need to adjust the record volume. If you are using the standard microphone or line-in sources in your sound card, you simply adjust the "level" slider. The best level is when the record meter registers generally in the middle of the range. Too low or too high of a meter reading will result in poor audio quality.

When finished dictating, click the Stop button. You can review your dictation by clicking the Play button. If you do not hear anything, be sure the audio to your speakers is on. This can be adjusted by clicking on the speaker icon in the lower right corner of the compuer screen.

If you are satisfied with the dictation, the recording is done. If not, you can click the Undo button and record again. Keep repeating the record and undo steps until you are satisfied with the result.

An especially useful SoniClear technique for dictation is to record in sections. Each time you record and then stop, you have the option to listen to the section just recorded and erase only that portion. Divide the dictation into natural groups of information. Record a section by clicking the Record button and speaking into the microphone, and then clicking Stop. Listen to that section by clicking the Play button, which will play back the section just recorded. If the recording is satisfactory, continue with the next section by clicking Record. If the recording is not correct, click the Undo button. This will remove only the last recorded section from the file. You can then re-record that section.

For transcription, there is a useful playback feature. The "a" key shortcut ("Play and Rewind") will allow you to play a passage from a particular location repeatedly. Locate to the passage to be transcribed (by positioning with the playback location buttons and slider, or playing up to the desired location and clicking Stop). Then play the passage by typing the "a" key, which starts playback from the current location. Unlike the Play button, the current playback position stays at the same place so that the passage can be played again.

Group Dictation

Groups of users can post recordings into a common server location to provide a simple dictation repositiory. Files in the shared directory can be retained for future playback, or can be transcribed and deleted, as required.

How To Instructions

Download and install SoniClear on each computer to be used as a recording station.

Edit the File tab of the program Preferences for each computer. Set the Default Directory for all computers to a shared directory on the file server.

For each individual computer, set the File Suffix to indicate which computer is creating the recording. This could be the name or initials of the person recording on that computer, for example. The File Suffix will be added to the file name entered, so that the shared files will automatically indicate who made the recording.

When users record dictation, the files will be stored in the common directory for group retrieval, or for access by the transcriptionist.